Administrators are a special class of user who have a high level of privilege in your IMS Library.
Administrator Accounts
Your organisation is supplied with an Administrator account with your IMS Library. By default this account will have access to all the features and functionality of the IMS Library and all of its content. Additional Administrators can be created with the same permissions and access rights.
The Administrator permissions are included in two discrete pages when creating an account: Editing Rights and Tools and Options. When an account has all of these options enabled, the account is labelled as an Administrator and the user is coloured red. However, if not all of these settings are activated, then the User is not considered to be an Administrator.
Adding An Administrator
From the Users > Users & Groups menu, click the Add new User button. When prompted to select a Preset, select Administrator.
You are provided with two additional pages of options (when compared with creating a new User) - Editing Rights and Tools and Options from which you can assign administrative permissions. For details of the options and the default settings, please refer to Preset Accounts.
Assign Folder Access
Follow the same procedure as for Users Users.
Assign Or Edit Permissions
Follow the same procedure as for Users but note that you are promoted with two additional pages of options (when compared with creating a new User) - Editing Rights and Tools and Options from which you can assign administrative permissions.
For details of the options and the default settings, please refer to Preset Accounts.
An Administrator cannot remove or change the permissions which make them an Administrator. Permissions included on the Editing Rights and Tools and Options pages when creating an Administrator account will not be displayed for editing when an Administrator edits their own account. This is to ensure that an Administrator cannot inadvertently change their account in a way that renders them unable to change the account again and unable to create or edit other accounts.
Delete An Administrator
Follow the same procedure as used to delete a User.
Delegating Administration Permissions
New accounts are created using one of the four Preset account types (Administrator, Power User, Normal User or Auto Registration Users). Each Preset includes default settings for the user's account. Once a User has been created from a Preset, the User can be subsequently modified.
You may assign some, but not all Administrator permissions to Users in order to delegate tasks. For example, you may want a member of a group to be able to create new Folders and provide access to those Folders to other members of the Group. At the same time you do not want that User to be able to access all Folders. Accounts having some but not all Administrator permissions enabled are therefore useful as a way to share responsibility for managing some parts of the IMS Library with other Users.
For a list of permissions and the default settings please refer to Default Permissions.
When delegating permissions, a User cannot assign permissions to a User that they themselves do not have. If I have the ability to create a user, for example, but I do not have the necessary permission to manage Folders, I will not be able to assign the permission to manage Folders to any of the Users I create.
More About Users & Groups
