File Console

The File Console provides a central point of information about a File and is one of the primary ways to edit metadata. To open a File in the File Console, open a Folder and click on the thumbnail image of the File you want to open. The fields on the page and their usage are described on this page. Users are assigned Console Mode by default but Basic Mode, which provides a larger preview image and reduced metadata, is also available: for details please refer to View Modes.

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Film Strip

A thumbnail is displayed for each of the Files in the same Folder as the open File. You can click on the thumbnails to switch File, or you can drag the film strip with your mouse to navigate left and right through the Folder.

A right-click menu providing access to the toolbox is also available: hover over a thumbnail in the film strip and right-click with your mouse.

Preview Image

The preview images shown in the File Console are automatically resized to fit in your web browser. You can view a larger preview image by clicking on the preview.

Tools

You can operate on the File using the Toolbox beneath the preview image, or right-click with your mouse positioned over the preview image. The tools in the toolbox and their use, are as follows.

	Magnifying Glass This tool enables you to enlarge parts of the preview image – click on the tool and then move your mouse to the area of the preview image you would like to enlarge. To turn enlargement off, click any part of the File Console page outside of the preview image or click the Magnifying Glass button again.
	Slide Show This tool shows an enlarged preview image of each File in the Folder in a pop-up slideshow. Forward, pause and Rewind buttons are provided to navigate the slideshow.
	Edit Click this button to edit and add to the metadata for the File. The current metadata is displayed is panels. You can also edit the metadata by clicking the Edit button. Refer to Edit metadata.
	Move Opens a list of the Folders and Sub-folders to which you have access so you can move the File.
	Rotation Use these buttons to rotate image assets. The preview image is rotated immediately. The rotation is applied to the original file and is the version of the File that will be seen by all other users. If Version Control is enabled, a new revision is created and becomes the active version. Rotation is not available for video and audio files.
	Delete Use to move the File to your Recycle Bin. If you are using our eCommerce service, note that you cannot delete a File that is included in an order that has not yet been despatched. Where an order is blocked because it requires a higher resolution image, you must use the Unblock Orders page to replace the file, rather than deleting the file and uploading another.
	Lightbox Use to add or remove a File from your Lightbox
	Share Provides a dropdown menu of optional ways to share files with others including sharing all the files in your lightbox, sharing to Facebook, Twitter, on a URL and via email. Please refer to Share for more details.
	Download Provides a dropdown menu of optional ways to download files from IMS. Options include - Download Original File without resizing or reformatting - a selection of predefined formats and sizes to which the file can be converted automatically - Advanced Options which opens the Download Wizard to present all of the options available to you for downloading files including options to resize, reformat and crop as part of the process.
	Email File Use to email as an attachment. For details please refer to Email File
	Add History Note Use to annotate the File. History Notes are visible to other Users via the Notes tab displayed in the bottom right of the Console.
	Attach Lightbox to File Used to associated other Files to the File. When used, each File in your active Lightbox is attached to the File. Related File links are displayed in the Related Files tab displayed in the bottom left of the File Console.

Metadata

The File Console provides one of the primary ways in which to review and edit metadata, including keywords, captions and other information. It makes it easy to work on one File or work your way through all the Files in a Folder.

Metadata is displayed in panels as specified in the Customise Metadata page. The fields of metadata into which values have been entered are displayed in the File Console. Fields for which there is no value are not displayed, but are available when you select the Edit button. You can also specify the fields of metadata to which each user/group has read and/or write access: use the Metadata tab when updating a user or group account.

Only Administrators and Power Users are able to edit metadata fields, by default.

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Arrange Metadata

You can expand and collapse the display of metadata panels using the arrow-shaped buttons in the metadata panel title bars .

You can also rearrange the order in which fields of metadata are displayed, to suit your preference. Click the panel setting button and the Arrange Metadata option.

Then use the field and panel handles to drag-and-drop a panel or field to the position you prefer.

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Editing Metadata

To edit the metadata select the Edit button in the metadata panel title bar, or right-click the preview image and select Edit. A form opens in the metadata panel containing fields of metadata that you can edit. The fields included are those specified in the Customise Metadata page.

When you edit metadata All metadata fields specified for your IMS Library are displayed even is a field is empty. When not open for editing, only those fields that are populated are displayed.

To enter a phrase consisting of several words that you want to be regarded as one phrase, enter each word in the phrase between double quotation marks.

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Related Files Tab

The Related Files tab lists Files that you are attached to the current File. Attaching one file to another is simply a way of adding a link between files. You can attach a single file or all the Files in you Lightbox to the File you have open. For details about how to attach Files, please refer to Related Files.

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Field	Description
	The red circle at the top of the tab includes the number of files attached to the File you have open.
Attach lightbox files	This will attach the contents of your current Lightbox to the File. Related files remain until you detach them using the Detach button or the Detach all files button.
Detach all Files	Click this option to remove all related File links.
	Click this button to remove a particular related File link.

Other Actions Tab

Field	Description
Rename File	Click to rename the current file: refer to Rename File for more details
Replace File	Click to upload a new file to replace the current file and, optionally, to retain the metadata already in the Library or to overwrite it with any metadata included in the uploaded file. Refer to Replace File for more details
Move ..	Click to move the File from the Folder in which it is stored, to another Folder
Change Owner	Click to change the users assigned as the owner of the file. Refer to Change Owner for more details

Similar Image Tab

This tab reports files that are similar to the current file. IMS uses the same logic as used to detect duplicates, considering more than just filename. Refer to Find Duplicates for more details.

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Notes Tab

This tab displays any Notes that have been added to the File by any User, most recent first.

Add a new note Click to add a note to the File which will be available to other Users when they open the File. For more details please refer to History Notes.

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Revisions Tab

A revision is created automatically when the content of an asset is changed. For example, when a File is cropped or rotated or when you update the metadata, a new revision is created automatically. This tab displays all revisions of the File recorded in your IMS Library, so you can see how the File has changed over time.

Current Revision The current version of the file – this is the version of the file you can see in the preview panel on the File Console.

Activate Revision Click this option to make a superseded version of a File the current version.

Delete Revision Click this option to delete a revision: this will delete the revision permanently - deleted revisions are not added to the Recycle Bin.

For more details about revisions, please refer to Version Control.

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Audit Log Tab

The Audit Log Tab provides a summary of changes made to the File. A separate record is displayed for each change including changes to metadata, cropping and rotating.

For more details about the types of change recorded in the Audit Log tab and how to obtain more detailed and wide-ranging audit data, please refer to Audit Log.

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